Benefits
Integration
The integrated nature of Infosilem EnCampus™ - Enterprise supports a cohesive yet distributed environment common in large and complex organizations such as that of institutions of higher education. Punctual scheduling functions and optimization processes can be performed in isolation but your daily operations need to benefit from an integrated approach if you want to limit your user’s exposure to menial and unproductive tasks while keeping your community well-informed in a timely fashion.
Disparate systems will inevitably lead to errors, conflicts, and inefficiencies. They can be costly to maintain, will lead to duplication of data, and can create functional silos within even the best run organizations. A single integrated platform addresses all these challenges. It also provides continuity since all staff and users are trained on the same platform and can therefore support each other as oppose to challenge each other or even replace one another in times of need. Infosilem EnCampus™ provides the integrated environment you need to simplify your operations and increase your operational efficiencies.
Enterprise-Wide Visibility
A single repository for the management of all activities taking place on campus ensures that all your scheduling units can efficiently perform their tasks with complete visibility on the use of your shared resources. This dynamic environment benefits the users by granting immediate and proper access to all information relevant to the task at hand, as well as benefits the institution as a whole by breaking down departmental barriers erected for the sole purpose of safeguarding access to certain resources.
Appropriate level of access can be structured and setup to satisfy the most complex hierarchical environment of institutions of higher education and thus support appropriate rights and approbation level on the use of resources. This results in a collaborative environment that supports best business practices as well as leverages the physical infrastructure of the institution to its maximum.
Complete visibility on the use of all resources on campus also means complete capability to report on all aspect of your operations. Benefit from standard reports or build your own reporting template easily to tap into the wealth of information associated to your enterprise-wide calendar.
Automated Authorization Workflow
Automating your authorization workflow process eliminates paper or email shuffling and lost documents, empower scheduling units to process booking requests more efficiently, and reduce non-value-added time and effort to a minimum. It also helps the institution comply with policies associated with the proper management of your physical space and its authorized usage. It ensures timeliness and visibility on the status of your client’s request and thus provides better services.
Integrated Communications
Integrated communication facilitates the processing of your requests by formatting all communications to a standard format that’s relevant and meaningful to your schedulers and service providers. It also keeps your constituents well-informed of the status of their requests in a timely fashion and in support of your institution’s brand.
Self-Service Efficiencies
Enterprise portal is the ideal vehicle to promote self-service efficiencies. Publish a dynamic calendar of events and let your community learn about all activities taking place on campus without placing a single phone call to your staff. Accept web requests for space that are easy to process given information being communicated in a standard format to your staff. Go a step further and allow self-booking of certain space at certain times on a first-come, first-serve basis and eliminate the entire authorization process while providing enhanced services to your community.
Web Calendaring
Easily share your dynamic environment with the world by publishing a complete and accurate web calendar. Increase services to your community by granting access to your course, exam, event and room calendars in a searchable format and display information that’s tailored to the type of calendar/events being requested. Customize your calendar views and provide detailed description of the activities/events being displayed. Allow authenticated user to monitor their personalized web calendar, place request for bookings or even self-book authorized space.
